Climate Conversations Fund FAQs

Who can apply for the Climate Conversations Fund?

All applications will be evaluated individually by the Welsh Government. Priority will be given to organisations with strong community ties and people with lived experiences. This includes:

• Local government organisations, e.g., local authorities and town councils

• Third-sector non-profits like environmental groups and charities

• Organisations representing marginalised groups.

• Education providers, including colleges and universities

• Business networks

The fund excludes applications made for commercial purposes, and from social media influencers.

Applications for the 2025 Climate Conversations Fund closed on Friday 31 October.

Full terms and conditions can be found here.

Who are the events for?

The Climate Conversations Fund is open to organisations with links to communities and members of the public across Wales. Priority will be given to events that engage marginalised groups, including:

• Ethnic minorities and migrants

• LGBTQIA+ individuals

• Disabled people

• Digitally excluded people

• Children and young people

• Older people

• Farmers and rural groups

• Lower socio-economic communities

• Welsh-speaking communities

• People in precarious living situations

When must my event take place?

Your event should be held between Monday 17th November and Friday 27th February.

Can I change the date of my event?

You are able to change the date of your event if necessary. If you need to change the date, please let us know by emailing walesclimateweek@equinox.wales.

When will I know if my application was successful?

All applicants will be notified of the outcome by Friday 7th November.

How are applications evaluated?

Applications will be evaluated by a panel of Welsh Government officials. They will assess applications based on the following criteria:

• Understanding of the grant terms and conditions - 40%

  Application conveys an understanding of the need to explore a set of key questions (provided by the Welsh Government) on one or more of the topics linked to Housing, Transport, Agriculture and Land Use Application describes appropriate methods for exploring the questions with the event audience, and confirms a post-event report will be submitted with the required evidence.

• Target audience - 30%

  Application clearly describes how the target audience for the event aligns with one or more of the priority audiences for the grant fund, and how they will promote the event to secure the target number of attendees.

• Costs/value for money - 30%

  The overall costs in comparison to the estimated number of attendees offers value for money, and all the individual costs meet the fund eligibility criteria.

Post-event evaluation forms should be submitted as soon as possible after your event (within seven days) or by the final deadline of Friday 13th March.

What questions will I need to explore during my event?

The questions that you will need to explore during your event will depend on which of the themes you have chosen to cover. Here is the full list.

What support will be available for event organisers?

Ongoing support will be on offer to help guide successful applicants through each stage of organising their Climate Conversation events – from planning to delivery and reporting.

If your application is successful, Equinox will invite you to attend a briefing session. These sessions will be an opportunity to discuss requirements for the events in more detail and to ask any questions you may have.

Outside of these sessions, you will be given a dedicated contact at Equinox and an Organisers Pack containing a series of one-pagers with helpful guidance, information, tips and tools to support with planning and delivering your event.

What costs does the Climate Conversations Fund cover?

The Climate Conversations Fund covers reasonable costs associated with holding your event, such as:

• Venue costs including venue hire and any costs associated with your chosen venue e.g. AV hire, catering etc. Please note, if you are holding your Climate Conversation as part of a broader event the Fund may only be used to cover part of your costs.

• Catering, provided costs are reasonable. This could include teas and coffees (if not provided by your venue), snacks like biscuits and fruit or sandwiches if for example your event is taking place over lunchtime.

• ‘People’ costs such as out-of-pocket expenses for staff and volunteers, subcontracting guest speakers, facilitators, sign-language specialists, interpreters and consultants to help organise your event if required. The Fund may also be used to cover reasonable third-party costs to help capture evidence and complete the post-event evaluation form if you are unable to do this yourself. The Fund will not cover the cost of staff already employed within the applicant organisation unless there is a specific case. Please contact Equinox for more information using the below email address.

• Audio visual including costs for hiring AV equipment if these are not included in your venue costs, and reasonable licensing costs associated with playing music and/or showing video content at a public event.

• Materials such as accessible materials in braille to support people with visual impairments, directional signage, name badges, limited prompt materials to support workshop activity and small costs for competition prizes. To ensure events are as sustainable as possible, printed material should be kept to a minimum.

• Transport, for example mini bus hire for attendees.

• Promotion including a limited run of posters, digital marketing and social media costs. Please note that printed promotional material should be kept to a minimum, and the Fund will not cover the costs of extensive flyer or mail drops.

Due to data protection and GDPR, the Fund can’t be used to cover costs for photography or filming, and images or videos featuring attendees should not be shared as part of any post-event feedback. Please see the privacy statement for more information.

If you have any questions about costs the Climate Conversations Fund does and does not cover, please email Equinox at walesclimateweek@equinox.wales.

Who should I contact for more information?

The Climate Conversations Fund is managed by Equinox. Equinox is the organiser of Wales Climate Week, appointed by the Welsh Government. For more information, please email walesclimateweek@equinox.wales.